Integrating EDI with Your ERP: What You Need to Know

The most common pain point for growing suppliers isn’t EDI itself — it’s the gap between EDI and their ERP. Purchase orders arrive via EDI but get manually re-entered into QuickBooks, SAP, or NetSuite. ASNs are created from spreadsheets instead of from shipping records. Invoices are entered twice.

Integrating EDI with your ERP eliminates this gap entirely.

How EDI-ERP Integration Works

An EDI-ERP integration creates an automated bridge:

• Inbound: EDI 850 arrives → automatically creates a sales order in your ERP
• Outbound: Sales order ships in ERP → automatically generates 856 ASN + 810 invoice
• Updates: PO changes (EDI 860) → automatically updates the ERP sales order

Supported ERP Systems

Spring Systems has pre-built integrations with:

• QuickBooks (Desktop and Online)
• SAP Business One
• NetSuite
• Sage 100 / Sage 300
• Microsoft Dynamics 365
• Acumatica
• Fishbowl
• Infor

What Integration Eliminates

• Manual re-entry of purchase orders
• ASN errors from spreadsheet-based processes
• Invoice discrepancies from manual entry
• Lag time between shipment and ASN transmission
• Duplicate data across EDI and ERP systems

Integration Models

File-Based: EDI generates flat files (CSV, XML) that your ERP imports. Simple, low-cost, but requires scheduling.

Direct API: Real-time connection between EDI and ERP. Faster and more reliable but requires more setup.

Middleware: An integration platform (iPaaS) connects the two systems. Most flexible option for complex environments.

Getting Started

A basic EDI-ERP integration typically takes 2–4 weeks to configure and test. Spring Systems handles the EDI side completely and coordinates with your ERP implementation partner on the ERP side.